Stewarding Procedures – January 2026

In an effort to provide a more streamlined stewarding response/resolution system, we will be making the following changes to the GT Champions stewarding process.

Why are we making this change?

• To provide a more streamlined stewarding process for the drivers and staff.
• To provide drivers a place to submit their own incident reports, and share their “side of it”.
• To provide the staff a single place (per incident) to review, comment and make decisions.
• The broadcast team or Race Control may also open tickets for incidents they find during the race. The offender(s) and/or victim(s) would be added to the ticket, and “pinged” from the ticket system.

Assumptions:

• GTC Staff assist in the process (from various teams as may be invited). Currently there are approx. 8 stewards reviewing incident reports.
• Tickets will still be submitted by the concerned party using the “Incident Report” channel in Discord.
• All tickets must be submitted within 24 hours of race end.

The Process:

• When submitting a ticket, all fields must be filled out. Victim vs Offender section is used to provide the driver names involved.
• When submitting a ticket, the submitter must provide VIDEO evidence (from their own saved replay) of the incident, into the ticket at time of submission. Tickets submitted without video will not be accepted. Asking the stewarding team to “review the broadcast” or “look at turn…” will not be accepted. The video from the victim is required, as this provides additional telemetry as well as any lag that may appear from one driver or the other. In a sim, just “looking” at a single view may not be enough to effectively steward an incident.
• The submitter MUST provide written text in the “Incident Description” field of the ticket during initial submission. Spoken word in the submitted video will not be accepted.
• Once the evidence is received, the ticket submitter will be removed from the ticket for stewards to communicate and review the submission and evidence.
• If evidence from the offender is needed to make an appropriate decision, the offender will be invited into the ticket, to present video evidence or explanation. .
• There will be no discussion about the offender’s “view” of the incident, only a chance to submit evidence to the contrary of what has been submitted already. They will have 12 hours (consideration for time zones may be accounted for) to submit their video evidence.
• Victim or Offender abuse by either party will NOT BE TOLERATED.
• Once new evidence is received, or no evidence is received, the offender will be removed from the ticket, to allow the stewarding team to discuss the incident(s) without the drivers being involved (as in IRL stewarding).
• When the ticket is closed, a response is entered, and the parties involved in the ticket are alerted to the results in their Discord chat from the “Tickets Bot”, and an official Steward Report will be posted in the series Discord channel.

Appeal Process:

• Drivers are allowed to appeal the decision under the following guidelines (all must be met)
  1. Drivers may not appeal simply because they disagree with the decision and wish to argue for a different outcome.
  2. Drivers must appeal by contacting the @Staff
  3. Drivers must submit the appeal within 12 hours

Thank You,

The GTC Staff